Absence and Tardy Codes

Excused Absences and Tardies

There are only nine types of excused absences as defined by California Ed Code Section 48205.

Illness
Quarantine under the direction of a county or city health officer
Medical, dental, optometric or chiropractic services
Funeral service of the student’s immediate family
Jury duty
Illness or medical appointment during school hours of a child of whom the student is the custodial parent.
When requested in writing by a parent AND approved by an administrator, personal reasons such as appearance in court, funeral service, holiday or ceremony of student’s religion or attendance at an employment conference can be considered.
Serving as a member of a precinct board pursuant to Section 12303 of the Elections Code.
Spending time with a member of the pupil’s immediate family who is an active duty member of the uniformed services—duration up to the discretion of the district superintendent.

CODE	DESCRIPTION	VERIFIED or UNVERIFIED by PARENT	EXCUSED or UNEXCUSED per ED CODE	COUNTS as an ABSENCE
A (Marked by Teacher)	Absence Not Yet Verified Used by teachers to indicate student was absent, reason TBD.	Unverified	Unexcused	YES
B	Unexcused Tardy MORE than 30 Minutes Student must check in with Attendance Office and is then sent to class. Student does not present a valid excuse. Tardy counts towards truancy accumulation.	Unverified or Verified	Unexcused	3 = Absence YES
C	College Visit College/University Visit Form must be completed and documentation provided upon return. Up to six days per school year will be excused. Days absent count in accumulation.	Verified	Max 6 Excused	YES
E	Independent Study Contract Completed Work completed and contract submitted immediately upon return.	Verified	Excused	NO
F	Field Trip	Verified	Excused	NO
H	Home Instruction Teacher assigned by administrator to provide instruction in home setting.	Verified	Excused	NO
I	Illness or Medical Appointment If appointment is during school day, the Permit to Leave School Grounds slip needs to be signed and returned to Attendance Office.	Verified	Excused	YES
CODE	DESCRIPTION	VERIFIED or UNVERIFIED by PARENT	EXCUSED or UNEXCUSED per ED CODE	COUNTS as an ABSENCE
L	Excused Tardy When student is tardy for reason identified in EC 48205(a), for any length of time, the student must take note to Attendance Office.	Verified	Excused	NO
N	In-school Suspension Assigned for disciplinary reasons, parents are notified. Student responsible for make-up work.	Verified	Excused	NO
O	Unexcused Check-out MORE than 30 Minutes Student must check out with Attendance Office. If student misses more than 30 minutes before the end of the school day without a valid excuse it counts towards truancy accumulation.	Verified	Unexcused	NO
S	Suspension Assigned for disciplinary reasons, parents are notified. Make up work at discretion of teacher.	Verified	Unexcused (Not in Truancy Count)	YES
T (Marked by Teacher)	Tardy LESS than 30 Minutes Not Yet Verified Used by teachers to indicate student was tardy. Student reports directly to class. Student takes parent note to Attendance Office at break, lunch or after school.	Unverified	Unexcused	3 = Absence YES
U	Parent Explanation for absence is NOT included in EC 48205 Eg. include, but are not limited to: sleeping in, family vacation, student ditching, student seen on campus.	Verified	Unexcused	YES
V	School Activity Such as AP test, sports release, ASB assembly prep, etc.	Verified	Excused	NO
U	Parent Explanation for absence is NOT included in EC 48205 Eg. include, but are not limited to: sleeping in, family vacation, student ditching, student seen on campus.	Verified	Unexcused	YES
V	School Activity Such as AP test, sports release, ASB assembly prep, etc.	Verified	Excused	NO
W	Administrator Approval for Personal Reasons Must be requested in writing in advance. Based on 48260(c), “discretion of school administrators & facts of pupil’s circumstances” such as court appearance, funeral, religious holiday or ceremony	Verified	Excused	YES
X	Excused Absence All reasons identified in EC 48205(a) (except illness, medical, admin approval or college visit)	Verified	Excused	YES
Y	Unexcused Tardy LESS than 30 Minutes Student reports directly to class. Student takes note to Attendance Office at break, lunch or after school.	Verified	Unexcused	3 = Absence YES
Z	State Emergency Only used at the direction of an administrator with state authorization.	Verified	Excused	NO